Skip to content
English
Contact us
Go to hroes.co.uk
  • There are no suggestions because the search field is empty.

Understanding Your Holiday Calculator

This article will guide you on how the HRoes system calculates holiday for your employees, in both days and hours.

Our HR software includes a powerful holiday calculator designed to make managing holiday entitlements easy and accurate. Here's how it works:

Key Principles

1. Full-Time Holiday Entitlement

  • Standard Entitlement: Full-time employees are entitled to 5.6 weeks of holiday per year. For someone working 5 days a week, this equals 28 days, including bank holidays.
  • Bank Holidays: Typically, there are 8 bank holidays a year, but this can vary. Our system allows you to adjust for changes in bank holidays.

2. Additional Days

  • Some companies offer extra holiday days. Our system can accommodate these additional entitlements seamlessly.

3. Accrual of Holiday Entitlement

  • As employees work, they accrue holiday entitlement. Each day worked contributes to their total entitlement.
  • Rounding Up: If an entitlement calculation results in a decimal, our system rounds up to the nearest half-day. For example, 7.23 days would be rounded up to 7.5 days to ensure compliance with employment laws.

4. Hourly Workers

  • Variable Hours: For employees with inconsistent working hours, holiday entitlement is accrued at a rate of 12.07% of the hours worked.
  • Consistent Hours: If an employee works the same hours each week, their holiday entitlement is calculated based on their weekly hours. For instance, someone working 20 hours a week would get 20 x 5.6 = 112 hours of holiday per year.

5. Part-Time Workers

  • Part-time workers accrue holiday based on their weekly working days. For example, someone working 3 days a week gets 3 x 5.6 = 16.8 days of holiday per year.

6. Bank Holidays and Company Days

  • Our system can pro-rate bank holidays and additional company holidays. Whether your company treats all holidays as a single pool or separates them, our calculator handles it efficiently.

7. Starting or Leaving Mid-Year

  • Employees who start or leave mid-year will have their holiday entitlement adjusted accordingly. For instance, if an employee works for 6 months, their entitlement is halved.
  • The 12.07% calculation for variable hours adjusts automatically based on the actual hours worked.